ACCOMMODATION

FULL PACKAGE: TENTED

All accommodation will be in luxury tents at the race village: Each solo rider or team of 2 receives a luxury 4-man tent erected in advance along with a beds and mattresses in each. * Please note: bring own pillow and sleeping bag. Shower and toilet facilities at race village

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FOR ALL OTHER ACCOMMODATION, WINE AND DINING NEEDS PLEASE VISIT:

www. visitswellendam.co.za

Click on the left icon to visit the website

WHAT TO BRING

BIKE ACCESSORIES & RIDING KITS

SUNSCREEN & SUNGLASSES

BEDDING AND PILLOW

BIKE REPAIR KIT & TUBES

PERSONAL MEDICATION

MOBILE PHONE

TOWELS AND BATHROOM SUPPLIES

HEADLIGHT

CASUAL CLOTHES & SHOES

BASIC FIRST AID KIT

HYDRATION PACKS & WATER BOTTLES

GPS/COMPUTER/HR MONITOR

YOUR OWN CHAIN LINKS and LUBE

WIND BREAKER & GLOVES

SHOES & SOCKS & HELMET

BEANIE & SCARF

EARPLUGS

WASHING POWDER

CABLE TIES & DUCK TAPE

DAILY ROUTINE

RISE

ALL MORNINGS 05:00

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BREAKFAST

STAGES 1 & 2: 05:30 – 06:30

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RACE START

STAGE 1 & 2: 07:00
 

RACE FINISH

STAGE  1 & 2: 10:30 – 14:00

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LUNCH

12:00– 15:00

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DINNER

18:30-19:00
 

PRIZE GIVING & RACE BRIEFING

STAGE 1: 18:00
STAGE 2: 13:00

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LIGHTS OUT

22:00

FOOD & DRINKS

FOOD & DRINKS

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MEALS INCLUDED

Dinner after Registration on Friday

Saturday: Breakfast, Lunch, Dinner
Sunday: Breakfast, Lunch

Cash bar available on premises that has a selection of cold drinks, alcohol and snacks.

WATER

The race organisers supply water for the water points and consumption during each stage. All tap water in our race villages is perfectly safe for drinking, and it is recommended that riders utilize our supply of drinking water.

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BEVERAGES

Water, coffee and tea available free throughout the event. Alcoholic and soft drinks will be on sale from the bar at the Main Building.

ENTRIES & REGISTRATION

All Entries and  Garment sales will be done through the EntryNinja.com portal.

Registration will be on Friday 25 January from 13h00 to 21h00.

Registration office will be at the Swellendam show grounds.

Please collect Goodiebag and Garment at Registration.

Online entries will close on Saturday 01 December 2018 @ 20:00 

Extra garments will be available on race day to purchase.

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CANCELLATIONS & SUBSTITITIONS

Cancellations

- 75% of entry fee is refunded if cancellation is done in September or earlier;

- 50% of entry fee is refunded if cancellation is done in October/November
- 0% of entry fee is refunded if cancellation is done in December    (if at this late stage your partner cannot participate anymore, you will be allowed to do a late substitution, or partake as a single rider.  You will be allowed to collect your partners’ race pack.  PLEASE hand in the unused bike number-board. Inform the entry office if you will be a single rider.
– Under no circumstances will an entry be rolled over

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Substitutions

Substitutions can be done online as follows:

Email event management with existing and substitute participants ID No.

Also add his/her name and new email address.

The administrative cost of a substitution is R 100; and the substitution will not reflect until such payment has been made.

Once you have made the substitution payment, you will receive a new email confirming the new rider. If you have not received the mail, contact the event management.

Cyclists who have entered and paid, but cannot participate in the R2R Event, for whatever reason, must inform the Event Management. No cyclist is allowed to participate under the name of another participant. Such action will lead to immediate disqualification.

Please note that all team participants, including the race organizer, will be notified of substitutions.

Please note that once a substitution is completed, the original riders’ details will not be kept for future events.

Please note ALL substitutions close on 15 December 2018. Late substitutions can then only be done at Registration @ R 200 per person.

Please note that substituted team participants will receive the clothing size of the initial participant,

RACE RULES & INDEMNITIES

Shortest riding time wins, not necessarily first over the line.

• The routes will be marked.

• Marshalls must be obeyed at all times.

• Any kind of assistance from any other source will lead to disqualification.

• No littering is allowed on the route, at checkpoints or at the venue.

• Please dispose of litter at the water points or in designated rubbish bins.

• No smoking or lighting of fires is allowed on the course.

• Offenders will be disqualified and may face a life time ban from future events.

• The same goes for vandalism of any kind to property, plants and animals as you are riding through Nature reserves

• The marked course must be followed by all participants.

• Taking shortcuts will lead to disqualification.

• Team members in the MTB Stage Race must stay within 2 minutes of each other. Failure to do so at any point in the race will lead to possible disqualification or time penalties.

• No helmet No ride

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INDEMNITIES TO BE DONE  ON ENTRY NINJA PORTAL

SUPPORT

The following support services will be provided:

Emergency Medical services.

Mechanical assistance at WP 2 on each day

3x water points on route with water, energy drink and eats on each day

Sweeper vehicles.

Servive packages to be booked on ENTRY NINJA portal.

Results will be made available on the R2R website as soon as possible.